Thursday – Friday 8:00 am – 3:00 pm Eastern Time Here is my availability for a video interview this week: I’d love to have a video interview and learn more about the position and what you’re looking for.ĭo you mind telling me which video platform we’ll be using, just so I can prepare? This is a great way of responding to an interview request because you’re avoiding back-and-forth emails for the scheduling, and you’re also finding out the person you’ll be talking to so you can prepare ahead of time! Email Sample 2: Responding to Accept a Video Interview Request I always like to research and prepare ahead of time! I look forward to speaking with you.Īlso, if you’re able to tell me who will be calling, that’d be a big help. If none of these times work, please let me know and I’ll be happy to come up with some other options, too. I’d love to have a phone interview and learn more about the position and what you’re looking for. If you’ve applied for a job and the hiring manager or HR department has responded to your job application and invited you for a phone interview, here’s a sample template you can use to respond. How to Respond to an Interview Request: Email Samples Email Sample 1: Responding to Accept a Phone Interview Request I’ll share full examples of how to write an email to reply with interview availability next, so don’t worry if you still aren’t sure how to write a full interview invitation email response. Even if you’re interviewing for a local job, if the company has offices elsewhere, you might be having a phone interview with someone in a different time zone. If you don’t specify the time zone, the interview date and time can get mixed up, which could slow the interview process. Also, make sure to specify the time zone when you reply with your availability to interview, just like in the examples above. Just pick a time.” As an optional step, I also like to add a line that says, “If these days and times don’t work, please let me know and I’ll shift my schedule to find another time.” This is how you accept an interview professionally. I’m just suggesting that it may not look great to say, “I’m free all week. You want to make it easy for the employer to schedule your interview when you reply to an interview request. I’m not suggesting that you make it overly complicated when responding to an interview request. Thursday – Friday, 8:00 am – 3:00 pm Eastern Time Tuesday – Wednesday, 11:00 am – 5:00 pm Eastern Time For example, if your schedule is wide open, you could reply to the employer with this availability: Note that if you’re job searching while unemployed and are available at practically any time, it can look better to provide a couple of specific timeslots. If it’s going to be a Zoom interview, they’ll set up a meeting and provide a link. That way, you can familiarize yourself and prepare. If they invited you to a video interview instead of a phone interview, then ask which video platform they plan on using (if they didn’t already specify). Also, if you’re replying to a phone interview request, then provide the best phone number for them to reach you. Then, end the email by telling them that you look forward to speaking. The best way to reply to an interview request is to thank the employer, confirm your interest in having an interview, and then share your specific availability. How to Reply to an Interview Invitation with Availability I’ll also share the top mistakes you need to avoid, so make sure to read until the end. So in this article, I’m going to walk you through how to respond to an interview request from a recruiter or hiring manager with multiple sample emails you can use right away. You need to make sure you reply correctly with clear availability to secure the interview. Nothing beats the feeling of getting an interview invitation, but don’t rush to respond just yet.
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